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Youth Village Kenya > Blog > Opportunities > Jobs > RECEPTIONIST JOB VACANCY IN NAIROBI KENYA
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RECEPTIONIST JOB VACANCY IN NAIROBI KENYA

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Last updated: 2016/04/12 at 9:39 AM
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As a receptionist you will be the first point of contact for the company and you will provide administrative support across the organization.

Sales-Executive-Job-recruitment-in-nairobi-Kenya-Dec-2015

You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:

 
The responsibilities listed below represent some, but not necessarily all, of the responsibilities of the receptionist:

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Receive and sort daily mail/deliveries/couriers
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Update appointment calendars and schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Directs visitors by maintaining employee and department directories; giving instructions.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges.
  • Maintains log in of staff. telephone calls, cheques and suppliers
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
  • Receives sorts and forwards incoming mail. Maintains and routes publications.
  • Coordinates the pick-up and delivery of express mail services and other services
  • Assists in the ordering, receiving, stocking and distribution of office supplies.
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating.-
  • Contributes to team effort by accomplishing related results as needed.

Core Competencies
The competencies listed below represent some of the key behaviours that the client looks for in a receptionist: Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management
Job Requirements: 

The receptionist must possess the following qualifications

  • Proven working experience in similar roles
  • Proficient with Microsoft Office / Microsoft Excel
  • Professional appearance
  • Solid communication skills both written and verbal
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
  • Diploma in any business course
  • One year experience

Location: The role holder will be based in Nairobi

Compensation: A competitive compensation will be negotiated with the right candidate, commensurate with experience and skills. Please state current and salary expectations in your application.

Availability: State availability (notice period) in your application letter.

Deadline: Interested parties should send heir online applications on or before 11th April 2016

Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.

 

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TAGGED: JOB, Kenya, NAIRIOBI, RECEPTIONIST

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Editor April 12, 2016 April 12, 2016
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