How many times have you wanted the day to be longer or you are saying like “I do not get my life”, while you try to reach everything.
Welcome to the club for the lack of time, go ahead, settle down that there is a place at the back between the moustachioed gentleman who does not separate the view from his Smartphone and the brunette who nervously searches for something in her purse.
Let’s assume that the time is the same for everyone and that maybe the problem is not the lack of it, but the lack of organization.
To leave that club where performance is conspicuous by its absence, we give you 10 tips to learn how to manage time and help improve your productivity.
1.- What do you have to do?
First things first so start by knowing what you have to do. Analyze the tasks to prioritize them, depending on whether they are more or less important. It is very practical to organize them by degree of urgency, difficulty, or affinity to group those that belong to the same field.
2.- Set objectives
Before getting down to work, it is essential to know where we are going to keep track of the goal. Starting to work without knowing where we are going will make us lose ourselves on the way. Making a list with clear and defined objectives will help you achieve them. Every time you get one, the fact of crossing it off the list will motivate you to continue and increase your confidence.
3.-Get an agenda
It is essential to have a support where you can write down all the above. From the simple notebook and the pen, to the most complete agendas, through mobile applications or even time monitoring programs, which you have spent on the task and what you have left, and even synchronize with your Google Calendar. Choose the format you choose, you need a tool to help you plan and organize the work.
4.-Plan
Now you just have to plan the work time, at least a week away. Assign each task to a specific execution time and do it in a realistic way, do not estimate delivery dates that are impossible to fulfil later. Program the most urgent first, to get free as soon as possible and try to alternate short tasks with more complex ones.
5.- Keep the order
Something as simple as sorting the workspace, clearing the desk of unnecessary papers and objects makes it easy to focus your attention, saves you time wasting documents and helps maintain routine habits that will make you more effective.
6.-Do not forget to rest
When planning work schedules do not forget to include at least 15 minutes of rest every two hours to clear your mind. It is also important to take care of your times and know your own rhythms to work in your peak hours and remember that normally, after eating and at the end of the day you lose concentration.
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Avoid the thieves of time
Strive to keep distractions at bay. Focus on identifying what your weak points are to eliminate them or, at least, minimize their impact. Beware, for example, with your mobile, social networks, banal conversations, email or internet queries that are longer than necessary.
8.- Flee from
The excessive perfectionism, the lateness, the unnecessary meetings, not knowing to say no, take on tasks that do not correspond or do several things at once.
9.- Review and update
The work plan is not static, but has to adapt to reality. For this reason, it is important that you check every day if you have fulfilled your planning for the previous day, see where you have failed and update it with practice.
10.- Force of will
Good planning is useless if you do not carry it out afterwards. Respecting time management requires strength of will and perseverance but, once you start and start seeing the results, you will be more motivated to move forward.
