Taking on a new task in your job implies committing to dedicate hours, effort and meet a time goal. This means that taking on multiple responsibilities leads to managing more work, which can represent sacrifices and losses in the quality or distribution of your time.
5 tips for managing large amounts of work without sacrificing too much in terms of to quality and efficiency.
1. TAKE A TIME TO DECIDE
If you have a very busy work day, you may agree to a request that is made to you simply because you act without thinking. So take a pause and think before agreeing to commit to more things. Get rid of all the doubts you have regarding the topic, the format and how much you will need to carry it out. Then tell them that you will give them your answer in a couple of hours or the next day.
2. TELL THEM “NO” RIGHT AWAY IF SOMETHING DOESN’T FIT YOU
If the proposal does not convince or like you from the beginning, you must answer that you will not, as soon as possible. If you let the time go by to answer them, even though you know your answer will be negative, the only thing you will achieve is that the other person will be frustrated when they receive your late answer. You just have to let him know right away that you love the suggestion but that at that moment you find yourself with many responsibilities and accepting something else exceeds your possibilities.
3. ANTICIPATE THE TIMES THAT THE PROJECT WILL TAKE FOR YOU
If the proposal attracts you, first think about the time you will have to dedicate to it. For example, think about whether you will have to put together a presentation, call clients, research, rehearse, hire people, interview, rent a venue, buy equipment… whatever.
4. ANALYZE YOUR AGENDA
Yes, it is not enough to look at her. You must analyze your agenda carefully, making calculations of the events, meetings and commitments that you already have scheduled and see whether or not you have space in your calendar to do something new. If you really find the project interesting and productive, but you don’t have time, you should consider renegotiating your current commitments to change the deadlines. Swap, but don’t overlap.
5. MAKE SURE THEY KNOW WHAT YOUR ROLE WILL BE IN ADVANCE
Explaining to them from the beginning what role you will play in the new project will ensure that they know what to expect from you, and what things to delegate to someone else. If they accept, proceed to add the new commitments to your agenda. In this way you will have a good organization and you will always know what is the next thing to do and what time you have.
