Kenya Marine and Fisheries Research Institute (KMFRI), a State Corporation under the Ministry of Agriculture, Livestock, Fisheries and Cooperatives, State Department for Fisheries, Aquaculture and the Blue Economy was established by an Act of parliament (The Science and Technology Act Cap. 250 of the Laws of Kenya of 1979) which has since been repealed by The Science, Technology and Innovation Act No.28 of 2013.
KMFRI’s mandate is to undertake research in “marine and freshwater fisheries, aquaculture, environmental and ecological studies, and marine research including chemical and physical oceanography”, in order to provide scientific data and information for sustainable development of the Blue Economy. The Institute is also mandated to cooperate with other organizations and institutions of higher learning in training programmes and on matters of relevant research.
The Institute has Research Centers and Stations located at Mombasa, Kisumu, Naivasha, Baringo, Kegati, Sangoro, Sagana, Shimoni, Turkana, a research substation at Gazi and the Nairobi liaison office.
KMFRI is seeking to recruit self-motivated professionals who are team players to fill the following vacant positions within her approved staff establishment:
KMF/1. DIRECTOR, OCEANS AND COASTAL SYSTEMS AND BLUE ECONOMY RESEARCH (KMFRI GRADE 2) – POSITION-ONE (1)
- Basic Salary Scale: KShs. 289,417 – KShs. 367,560 P.M.
- House Allowance: KShs. 80,000 P.M.
- Commuter Allowance: KShs. 24,000 P.M.
- Other Remunerative: KShs. 40,000 P.M
- Annual Leave Allowance: KShs. 10,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Five (5) years contract (Renewable once) subject to satisfactory performance
(a) Duties and Responsibilities
- Advising the Director General on matters of research and development;
- Advising management on all policies and strategies related to marine and fisheries research;
- Advising the Board of Management on research bodies and institutions of higher learning within and outside Kenya to collaborate or partner with for enhancing technology and knowledge transfer;
- Developing research policies, strategies and programmes related to the specific field;
- Overseeing the planning, implementation, monitoring and evaluation of marine and fisheries research;
- Coordination of research conducted in KMFRI research centers and stations;
- Ensuring the presence of KMFRI in complex multi-disciplinary national and international research programmes;
- Enhancing the image and reputation of the institute in international fora;
- Reviewing and guiding scientific publications and research grant applications;
- Approving scientific manuscripts for publication;
- Oversee the identification of innovations and technologies for up-scaling;
- Establishing linkages with other research bodies and institutions of higher learning within and outside Kenya to enhance technology and knowledge transfer;
- Overseeing the dissemination of research findings to publics, institutions of higher learning and other research institutions locally and internationally to increase KMFRI’s visibility;
- Overseeing capacity building of stakeholders in marine and fisheries research and blue economy;
- Overseeing the promotion of outreach of marine and fisheries programmes through various channels;
- Overseeing the monitoring and evaluation of research activities;
- Mobilizing resources for research;
- Overseeing the monitoring and evaluation of research contracts;
- Overseeing the mentoring, management and training of scientists in the respective directorate;
- Deployment of technical staff in the respective directorate;
- Submitting the directorate quarterly and annual reports;
- Development of the directorate’s agenda for the Board of Management; and
- Prosecuting the agenda of the directorate in the relevant Board Committee Meeting;
(b) Requirements for Appointment/Person Specification
For appointment to this grade a candidate must have: –
- Minimum KCSE C+ (plus) or its equivalent;
- Bachelor’s degree or equivalent degree in any of the following fields: Aquatic or Fisheries Sciences, Biological or Physical Sciences, Natural Resources Management, Environmental studies, Geology, Sociology, Economics, Anthropology, Biometrics, Biotechnology; or any other aquatic, fisheries or equivalent from a recognized institution;
- Master’s degree in any of the following fields: Marine or Fisheries Sciences, Biological or Physical Sciences, Sociology, Economics, Biometrics, Environmental Studies; or equivalent from a recognized institution;
- Doctorate Degree in in any of the relevant research disciplines applicable to the institute from a recognized institution;
- At least twelve (12) years’ relevant work experience in research and development, five (5) of which must be in management or an equivalent position in the private or public sector;
- Published at least 14 peer-reviewed publications in ISI – indexed journals / book chapters of which at least eight (8) are as first author from the latest date of promotion;
- Led the development of at least three large project proposal that have been funded;
- Leadership course lasting not less than four (4) weeks (cumulative) / Corporate Governance course from a recognized institution;
- Strong interpersonal, communication, facilitation and presentation skills;
- Demonstrated outstanding professional, managerial, and leadership competencies as reflected in work performance and results as exhibited thorough the understanding of national goals, policies, and objectives;
- Ability to relate national goals, policies and objectives to marine and fisheries research and development function;
- Proficiency in computer applications; and
- Meets the requirements of Chapter 6 of the constitution of Kenya.
(c) Other Key Competencies and Skills
- Strong communication and reporting skills;
- Strong analytical and numerical skills;
- Strong organization and interpersonal skill;
- Mentoring, coaching and leadership skills;
- Interpersonal and negotiation skills;
- Conflict management skills; and
- Strong managerial skills and ability to lead teams.
KMF/2. DIRECTOR, FRESHWATER SYSTEMS RESEARCH (KMFRI GRADE 2) – POSITION– ONE (1)
- Basic Salary Scale: KShs. 289,417 – KShs. 367,560 P.M.
- House Allowance: KShs. 80,000 P.M.
- Commuter Allowance: KShs. 24,000 P.M.
- Other Remunerative: KShs. 40,000 P.M
- Annual Leave Allowance: KShs. 10,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Five (5) years contract (Renewable once) subject to satisfactory performance
(a) Duties and Responsibilities
- Advising the Director General on matters of freshwater research and development;
- Advising management on all policies and strategies related to limnology and freshwater fisheries research;
- Advising the Board of Management on research bodies and institutions of higher learning within and outside Kenya to collaborate or partner with for enhancing technology and knowledge transfer;
- Developing research policies, strategies and programmes related to the specific field;
- Overseeing the planning, implementation, monitoring and evaluation of limnology and freshwater fisheries research;
- Coordination of research conducted in KMFRI research centers and stations;
- Ensuring the presence of KMFRI in complex multi-disciplinary national and international research programmes;
- Enhancing the image and reputation of the institute in international fora;
- Reviewing and guiding scientific publications and research grant applications;
- Approving scientific manuscripts for publication;
- Oversee the identification of innovations and technologies for up-scaling;
- Establishing linkages with other research bodies and institutions of higher learning within and outside Kenya to enhance technology and knowledge transfer;
- Overseeing the dissemination of research findings to publics, institutions of higher learning and other research institutions locally and internationally to increase KMFRI’s visibility;
- Overseeing capacity building of stakeholders in limnology and freshwater fisheries research;
- Overseeing the promotion of outreach of limnology and freshwater fisheries research programmes through various channels;
- Overseeing the monitoring and evaluation of research activities;
- Mobilizing resources for research;
- Overseeing the monitoring and evaluation of research contracts;
- Overseeing the mentoring, management and training of scientists in the respective directorate;
- Deployment of technical staff in the respective directorate;
- Submitting the directorate quarterly and annual reports;
- Development of the Directorate’s agenda for the Board of Management; and
- Prosecuting the agenda of the directorate in the relevant Board Committee Meeting.
(b) Requirements for Appointment/Person Specification
For appointment to this grade a candidate must have: –
- Minimum KCSE C+ (plus) or its equivalent;
- Bachelor’s degree or equivalent degree in any of the following fields: Aquatic or Fisheries Sciences, Biological or Physical Sciences, Natural Resources Management, Environmental studies, Geology, Sociology, Economics, Anthropology, Biometrics, Biotechnology; or any other aquatic, fisheries or equivalent from a recognized institution;
- Master’s degree in any of the following fields: Marine or Fisheries Sciences, Biological or Physical Sciences, Sociology, Economics, Biometrics, Environmental Studies; or equivalent from a recognized institution;
- Doctorate Degree in in any of the relevant research disciplines applicable to the institute from a recognized institution;
- At least twelve (12) years’ relevant work experience in Research and Development, five (5) of which must be in management or an equivalent position in the private or public sector;
- Published at least 14 peer-reviewed publications in ISI – indexed journals / book chapters of which at least eight (8) are as first author from the latest date of promotion.
- Led the development of at least three large project proposal that have been funded;
- Leadership course lasting not less than four (4) weeks (cumulative) / Corporate Governance course from a recognized institution.
- Strong interpersonal, communication, facilitation and presentation skills;
- Demonstrated outstanding professional, managerial, and leadership competencies as reflected in work performance and results as exhibited thorough the understanding of national goals, policies, and objectives.
- Ability to relate national goals, policies and objectives to marine and fisheries research and development function;
- Proficiency in computer applications; and
- Meets the requirements of Chapter 6 of the constitution of Kenya.
(c) Other Key Competencies and Skills
- Strong communication and reporting skills;
- Strong analytical and numerical skills;
- Strong organization and inter personal skill;
- Mentoring, coaching and leadership skills;
- Interpersonal and negotiation skills;
- Conflict management skills; and
- Strong managerial skills and ability to lead teams.
KMF/3. DIRECTOR, SOCIOECONOMICS RESEARCH (KMFRI GRADE 2) – POSITION– ONE (1)
- Basic Salary Scale: KShs. 289,417 – KShs. 367,560 P.M.
- House Allowance: KShs. 80,000 P.M.
- Commuter Allowance: KShs. 24,000 P.M.
- Other Remunerative: KShs. 40,000 P.M
- Annual Leave Allowance: KShs. 10,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Five (5) years contract (Renewable once) subject to satisfactory performance
(a) Duties and Responsibilities
- Advising the Director General on matters of socioeconomic research and development;
- Advising management on all policies and strategies related to marine and fisheries socioeconomic research;
- Advising the Board of Management on research bodies and institutions of higher learning within and outside Kenya to collaborate or partner with for enhancing technology and knowledge transfer;
- Developing research policies, strategies and programmes related to the specific field;
- Overseeing the planning, implementation, monitoring and evaluation of marine and fisheries socioeconomic research;
- Coordination of research conducted in KMFRI research centers and stations;
- Ensuring the presence of KMFRI in complex multi-disciplinary national and international research programmes;
- Enhancing the image and reputation of the institute in international fora;
- Reviewing and guiding scientific publications and research grant applications;
- Approving scientific manuscripts for publication;
- Oversee the identification of innovations and technologies for up-scaling;
- Establishing linkages with other research bodies and institutions of higher learning within and outside Kenya to enhance technology and knowledge transfer;
- Overseeing the dissemination of socioeconomic research findings to publics, institutions of higher learning and other research institutions locally and internationally to increase KMFRI’s visibility;
- Overseeing capacity building of stakeholders in marine and fisheries socioeconomic research and blue economy;
- Overseeing the promotion of outreach of marine and fisheries programmes through various channels;
- Overseeing the monitoring and evaluation of socioeconomic research activities;
- Mobilizing resources for socioeconomic research;
- Overseeing the monitoring and evaluation of socioeconomic research contracts;
- Overseeing the mentoring, management and training of scientists in the respective directorate;
- Deployment of technical staff in the respective directorate;
- Submitting the directorate quarterly and annual reports;
- Development of the directorate’s agenda for the Board of Management; and
- Prosecuting the agenda of the directorate in the relevant Board Committee Meeting.
(b) Requirements for Appointment/Person Specification
For appointment to this grade a candidate must have: –
- Minimum KCSE C+ (plus) or its equivalent;
- Bachelor’s degree or equivalent degree in any of the following fields: Aquatic or Fisheries Sciences, Biological or Physical Sciences, Natural Resources Management, Environmental studies, Geology, Sociology, Economics, Anthropology, Biometrics, Biotechnology; or any other aquatic, fisheries or equivalent from a recognized institution;
- Master’s degree in any of the following fields: Marine or Fisheries Sciences, Biological or Physical Sciences, Sociology, Economics, Biometrics, Environmental Studies; or equivalent from a recognized institution;
- Doctorate Degree in in any of the relevant research disciplines applicable to the institute from a recognized institution;
- At least twelve (12) years’ relevant work experience in Research and Development, five (5) of which must be in management or an equivalent position in the private or public sector;
- Published at least 14 peer-reviewed publications in ISI – indexed journals / book chapters of which at least eight (8) are as first author from the latest date of promotion.
- Led the development of at least three large project proposal that have been funded;
- Leadership course lasting not less than four (4) weeks (cumulative) / Corporate Governance course from a recognized institution.
- Strong interpersonal, communication, facilitation and presentation skills;
- Demonstrated outstanding professional, managerial, and leadership competencies as reflected in work performance and results as exhibited thorough the understanding of national goals, policies, and objectives.
- Ability to relate national goals, policies and objectives to marine and fisheries research and development function;
- Proficiency in computer applications; and
- Meets the requirements of Chapter 6 of the constitution of Kenya.
(c) Other Key Competencies and Skills
- Strong communication and reporting skills;
- Strong analytical and numerical skills;
- Strong organization and inter personal skill;
- Mentoring, coaching and leadership skills;
- Interpersonal and negotiation skills;
- Conflict management skills; and
- Strong managerial skills and ability to lead teams.
KMF/4. ASSISTANT DIRECTOR HUMAN RESOURCE MANAGEMENT- (KMFRI GRADE 4) – POSITION – ONE (1)
- Basic Salary Scale: KShs. 148,634 – KShs. 193,225 P.M.
- House Allowance: KShs. 45,000 P.M.
- Commuter Allowance: KShs. 12,000 P.M.
- Annual Leave Allowance: KShs. 10,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Permanent & Pensionable
(a) The duties and responsibilities of the officer will entail: –
- Overseeing the development, implementation and review of human resource management policies, plans, strategies, programs, processes and budgets;
- Managing employee relations programmes and ensuring staff discipline is maintained;
- Managing the staff performance appraisal system;
- Prepare and monitor the implementation of departmental Work Plan;
- Overseeing human resource planning and development;
- Coordinate the staff induction and on-boarding programmes;
- Promotes best practices in the management of human resource function;
- Develop, implement and review of the Institute’s human resource career guidelines;
- Coordinate the development and implementation of annual performance contracts in the department;
- Ensure compliance and mainstreaming of crosscutting issues such as occupational health and safety, HIV/AIDS, Gender, Disability, Alcohol and Drug Substance Abuse policies;
- Overseeing the implementation of training programs based on identified needs;
- Overseeing the monitoring and evaluation of effectiveness of training and development programmes;
- Providing guidance on development and updating of the human resource database;
- Overseeing the effective administration of the payroll system;
- Oversees the development and implementation of grievance handling mechanisms among staff;
- Overseeing the reconciliation of staff compliment and establishment;
- Overseeing the administration of staff welfare;
- Approves leave applications, sick sheets and sick offs for staff;
- Advising on the HR management information systems; and
- Providing secretarial services to the Institute Human Resource Management Advisory Committee (HRMAC).
(b) Requirements for Appointment/Person Specification
For appointment to this grade, a candidate must have: –
- Master’s degree in any of the following disciplines: – Human Resource Management, Business Management, Business Administration, or its equivalent qualification from recognized institution;
- Bachelor’s degree in Human Resource Management or its equivalent qualifications from a recognized institution;
- Professional qualification in human resource management e.g. Certified Human Resource Management Professionals (CHRP);
- At least eight (8) years relevant work experience and at least three (3) years in management level in a comparable position in public service or private sector;
- Membership to the Institute of Human Resource Management in good standing with a practicing certificate;
- Proficiency in computer applications;
- Minimum KCSE C+ (plus) or its equivalent;
- Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;
- Demonstrated good results in work performance; and
- Met the requirements of Chapter Six of Constitution.
(c) Key Competencies and Skills
- Mentoring, coaching and leadership skills;
- Good interpersonal skills;
- Organization skills;
- Strong communication and reporting skills;
- Problem solving skills;
- Strong analytical skills; and
- Conflict resolution
KMF/5. PRINCIPAL ADMINISTRATIVE OFFICER – (KMFRI GRADE 5) – POSITION – ONE (1)
- Basic Salary Scale: KShs. 116,410 – KShs. 151,334 P.M.
- House Allowance: KShs. 35,000 P.M.
- Commuter Allowance: KShs. 8,000 P.M.
- Annual Leave Allowance: KShs. 10,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Permanent & Pensionable
(a) The duties and responsibilities of the officer will entail: –
- Reviewing and formulation of administrative services;
- Preparing workplans for the department;
- Overseeing maintenance issues through conducting physical survey and defect report and recommend for service to maintain suitable working condition;
- Ensuring staff welfare is prioritized by providing suitable tools of work and conditions of work to adopt acceptable standard practice, which will result to better output;
- Supervising staff through a clear duty allocation, to monitor adherence in order to appraise performance justifiably;
- Ensuring compliancy to policy guidelines by obtaining clear interpretation hence enhanced service delivery;
- Conducting staff performance appraisal in the department;
- Ensuring routine responses to routine correspondences on administrative matters to ensure up to date reporting;
- Initiating of administrative staff training and development and other policy matters;
- Monitors and evaluates the implementation of the department’s projects and programmes;
- Coordinating identification of office equipment and furniture requirement for the Institute;
- Monitors the implementation and adherence to the Departmental Work Plans;
- Providing cross-functional liaison for administrative matters;
- Manages the Department’s Information Management Systems;
- Manages provision of office space, transport and other logistical services;
- Ensures prudent and optimum utilization of department’s resources;
- Facilitating meetings, conferences and other special events;
- Oversees the provision of security and safety for Institute’s premises and staff;
- Supervises waste disposals;
- Follows up on payment of bills for common services;
- Ensuring general maintenance of office equipment’s and building is undertaken;
- Works closely with the Supply Chain Management Department in the development, management and maintenance of the assets register for the Institute;
- Generating administrative reports on repairs and maintenance; and
- Facilitating renewal of motor vehicle and property insurance policies.
(b) Requirements for Appointment/Person Specification
For appointment to this grade, a candidate must have: –
- At least six (6) years relevant work experience in comparable and relevant position in which three (3) must be in Senior Administration Officer or in a supervisory level in public service or private sector;
- Bachelor’s degree in Public Administration; Business Administration; Business Management; Office Management or any other relevant qualifications;
- Minimum KCSE C+ (plus) or its equivalent;
- Supervisory course lasting not less than two (2) weeks from a recognized institution;
- Member of a relevant professional body in good standing;
- Proficiency in computer applications;
- Demonstrated good results in work performance; and
- Met the requirements of Chapter Six of the constitution
(c) Key Competencies and Skills
- Strategic and innovative thinking
- Mentoring, coaching and leadership skills;
- Good interpersonal and negotiation skills;
- Organization skills;
- Strong communication and reporting skills;
- Problem solving skills;
- Analytical skills; and
- Conflict resolution skills.
KMF/6: PRINCIPAL LABORATORY ANALYST – (KMFRI GRADE 5) – POSITION – ONE (1)
- Basic Salary Scale: KShs. 116,410 – KShs. 151,334 P.M.
- House Allowance: KShs. 35,000 P.M.
- Commuter Allowance: KShs. 8,000 P.M.
- Annual Leave Allowance: KShs. 10,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Permanent & Pensionable
(a) The duties and responsibilities of the officer will entail: –
- Coordinating specialized laboratory units;
- Implementing the standard operating procedures in specialized laboratories;
- Validating new analytical techniques and kits;
- Preparing workplans for the department;
- Requisitioning laboratory consumables;
- Undertaking data analysis;
- Preparing, managing and safely disposing samples and specimens;
- Carrying out analytical work;
- Supervising safe laboratory waste disposal;
- Preparing laboratory manuals and quality specifications;
- Formulating technical laboratory standards;
- coordinating provision of laboratory services in a number of units/sections;
- Maintaining and preserving specimens and cultures;
- Recording of experimental data;
- Keeping laboratory records;
- Carrying out routine calibration and preventive maintenance of laboratory equipment;
- Ensuring laboratory safety; and
- Guiding junior laboratory personnel.
(b) Requirements for Appointment/Person Specification
For appointment to this grade, a candidate must have: –
- A minimum of six (6) years of relevant work experience, three (3) of which must be in the position of Senior Laboratory Analyst or its equivalent in the public or private sector;
- Kenya Certificate of Secondary Education (KCSE) with a minimum grade of C plus (C+) or equivalent;
- Bachelor’s Degree in any of the following disciplines; Applied Biology, Food technology, Analytical Chemistry, Biotechnology, Microbiology, Environmental Science, Natural Resource Management, or equivalent, from a recognized institution;
- A Supervisory Course lasting not less than two (2) weeks from a recognized institution;
- Proficiency in computer applications; and
- Meets the requirements of Chapter 6 of the Constitution.
(c) Key Competencies and Skills
- Analytical skills;
- Strong communication and reporting skills;
- Strong managerial skills and ability to lead teams;
- Mentoring, coaching and leadership skills; and
- Interpersonal and negotiation skills.
KMF/7. INFORMATION COMMUNICATIONS TECHNOLOGY OFFICER (ENTERPRISE RESOURCE PLANNING SYSTEMS SUPPORT) (KMFRI GRADE 7) – POSITIONS –ONE (1)
- Basic Salary Scale: KShs. 61,394 – KShs. 79,812 P.M.
- House Allowance: KShs. 28,000 P.M.
- Commuter Allowance: KShs 6,000 P.M.
- Annual Leave Allowance: KShs 6,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Permanent & Pensionable
(a) The duties and responsibilities of the officer entail:-
- Developing documentation of computer programs according to instructions and specifications;
- Installing and configuring computer systems and solutions;
- Maintaining application systems;
- Provide 1st level support for ERP and related systems’;
- Raise relevant issues to 2nd level support;
- Manage workflow approval rules for ERP and related systems;
- Providing expert end user support and training users on effective and efficient use of ICT facilities;
- Maintaining up to date equipment register;
- Assist in preparing and conducting security reviews;
- Apply approved access requests;
- Keeping track of all incidents and produce reports from Service Portal on resolution;
- Installing, configuring and monitoring Local Area Network components;
- Administering and managing users in the Active Directory, e-mail server and User applications;
- Updating ICT equipment register and issuance register;
- Investigate data quality issues according to the defined data rules on specific data sets as requested;
- Monitor services and system notifications and raise issues to an appropriate level when needed;
- Provide user training where required and update training documentation or materials;
- Execute various quality control tests related to software changes (bug fixes and improvements);
- Help organize, run and document meetings;
- Maintaining the Institute’s website; and
- Ensuring Business continuity by performing regular data and application backups.
(b) Requirements for Appointment/Person Specification
For appointment to this grade, an officer must have: –
- Bachelor’s Degree in any of the following fields: Information Technology, Computer Science, Business with IT, Software Engineering, ICT Project Management, Computer Engineering or its equivalent qualifications from a recognized Institution;
- At least 3 years’ experience in supporting end users in using core business applications such as financial, procurement, Human Resource and Administration or ERP systems (such as Microsoft Dynamics 365 Business Central, Oracle, SAP, etc) is an added advantage;
- Minimum KCSE C+ (plus) or its equivalent; and
- Meets the requirements of Chapter Six of the Constitution.
(c) Key Competencies and skills
- Good knowledge of Microsoft Dynamics 365 Business Central and other ERP Systems (such as Oracle, SAP, etc);
- Good communication skills;
- Programming skills;
- Knowledge in supporting and maintaining Database systems;
- Strong problem analysis and problem solving skills;
- Well organized with strong data management and maintenance skills, including data quality analysis;
- Good interpersonal skills; and
- Knowledge of managing recent Windows operating systems.
KMF/8. SUPPLY CHAIN MANAGEMENT OFFICER (KMFRI GRADE 7) – POSITIONS – ONE (1)
- Basic Salary Scale: KShs. 61,394 – KShs. 79,812 P.M.
- House Allowance: KShs. 28,000 P.M.
- Commuter Allowance: KShs 6,000 P.M.
- Annual Leave Allowance: KShs 6,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Permanent & Pensionable
(a) Duties and responsibilities of the officer entail;
- Participate in provision of technical support on implementation of procurement strategies;
- Preparation of procurement department work plan;
- Compiling and submitting procurement plan;
- Processing purchase requisitions (PRs) from user department;
- Preparing tender evaluation reports;
- Liaising with suppliers to ensure timely delivery of goods and services;
- Receiving invoices from service providers, verifying and preparing payment documents;
- Liaising with users to identify items for disposal;
- Extracting data towards preparation of Board circulars, Management and statutory reporting, including spend analysis;
- Assist in the implementation of approved consolidated procurement plan;
- Assist in the preparation, compilation and submission of reports to management;
- Assist in the implementation of appropriate internal control systems and conduct regular checks on stocks and issuance procedures;
- Ensure effective warehousing and distribution operations by supervising the staff working in the warehouse/ stores;
- Ensuring there is enough and secure storage space for proper storage of the Institute’s assets;
- Coordinate inspection, receipt and issue of goods and services;
- Coordinate the identification of surplus, obsolete, and unserviceable stores and equipment for disposal purposes;
- Participate in market surveys by collecting and analyzing data to establish prevailing market prices for standard goods;
- Provide secretariat services for the ad hoc procurement committees; and
- Supervise the management of procurement registry to ensure safe and secure custody of procurement records.
(b) Requirements for Appointment/Person Specification
For appointment to this grade a candidate must have: –
- Kenya Certificate of Secondary Education (KCSE) mean grade C+ (Plus) or its equivalent qualification from a recognized institution;
- Bachelor’s degree in any of the following: Commerce, Business Administration (Supply Management option), economics, procurement and supply chain management, marketing, law or their equivalent qualification from a recognized institution;
- Be a Member of professional body either KISM or CIPS in good standing.
- Proficiency in computer applications; and
- Meets the requirements of chapter six of the constitution.
(c) Key Competencies and Skills
- Communication skills;
- Interpersonal skills;
- Organizational skills;
- Negotiation skills; and
- Team building.
KMF/9. RISK MANAGEMENT AND QUALITY ASSURANCE OFFICER (KMFRI GRADE 7)- POSITION – ONE (1)
- Basic Salary Scale: KShs. 61,394 – KShs. 79,812 P.M.
- House Allowance: KShs. 28,000 P.M.
- Commuter Allowance: KShs 6,000 P.M.
- Annual Leave Allowance: KShs 6,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Permanent & Pensionable
(a) Duties and responsibilities of the officer entail;
- Implementing of quality assurance and risk management strategies, policies and procedures to ensure achievement of objectives;
- Carrying out risk assessments for various processes in the Institute;
- Champion monthly review of controls and report on effectiveness of the controls;
- Monitoring adherence to quality systems and comply with brand standards, governmental controls and ISO quality standards and maintaining requisite documents;
- Implementing Quality Systems;
- To ensure that only products that meet the company’s quality standards are produced and delivered to customers;
- Providing timely feedback on potential quality deviation and providing support for rectification of anomaly;
- Assist to roll-out risk awareness initiatives;
- Obtain and consolidate the various risk and compliance reports from the various departments/units to ensure proper documentation;
- Updating Directorate/Departmental and corporate risk registers;
- Assist with administrative aspects of the risk and compliance unit;
- Work with external parties to investigate and provide evidence where a breach of controls has been identified;
- Develop and monitor due diligence procedures and KYC documentation that will be used for on boarding of business partners;
- Defining quality procedures in conjunction with operational and technical staff,
- Maintaining controls and documentation procedures and policies;
- Implementing annual quality assurance and enterprise risk management plan;
- Carrying out quarterly routine awareness programs to management on risk management;
- Carrying out quarterly audits to ensure compliance with ISO procedures;
- Conducting and scheduling effective training for staff in regard to quality management systems and risk management;
- Preparing of reports for each quality assurance and risk management assignment to risk/process owners; and
- Monitoring implementation of agreed risk management mitigation measures with risk/process owners.
(b) Requirements for Appointment/Person Specification
For appointment to this grade, a candidate must have: –
- Bachelor’s degree in Social Science such as Finance, Economics, Information Technology, Business Information Technology, Statistics, Business Studies, Project Management, Social Sciences, Natural Sciences or its equivalent qualification from a recognized institution;
- Professional certification in risk management;
- At least 3 years experience in designing, documenting and implementing risk management systems is an added advantage;
- Proficient in computer applications;
- Meets the requirements of Chapter 6 of the Constitution;
- Ability to analyze data and identify trends and patterns; and
- Ability to adhere to a code of ethical conduct;
- Attention to detail.
(c) Key Competencies and skills
- Knowledge of different quality management systems eg. ISO Standards;
- Good problem-solving skills;
- Proven ability to manage multiple tasks simultaneously;
- Risk assessment skills;
- Compliance management;
- Ability to work to deadlines and targets, can prioritize tasks under pressure;
- Communication skills;
- Report writing skills;
- Interpersonal skills;
- Organizational skills; and
- Team building.
KMF/10. DRIVER (KMFRI GRADE 11) – POSITIONS – FIVE (5)
- Basic Salary Scale: KShs. 36,794-KShs. 47,832 P.M.
- House Allowance: KShs. 6,750 P.M.
- Commuter Allowance: KShs. 4000 P.M.
- Annual Leave Allowance: KShs. 4,000 P.A.
- Medical Cover & Other Allowances: As provided by KMFRI
- Terms of Service: Permanent & Pensionable
(a) Duties and responsibilities of the officer entail;
- Driving vehicles as authorized;
- Keeping up to date work tickets for vehicles;
- Cleaning of the assigned motor vehicle;
- Submitting regular reports on motor vehicle assigned;
- Preparing and submitting regular reports on motor vehicle assigned;
- Maintaining a proper mechanical working condition of the vehicle;
- Ensuring security and safety of passengers and vehicle on and off the road;
- Adherence to or observations of traffic laws; and
- Reporting any incidents to police and/or the office immediately they occur.
b) Requirements for Appointment/Person Specification
For appointment to this grade, a candidate must have: –
- At least One (1) years driving experience;
- At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
- Valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
- The Occupational Trade Test III Certificate;
- First Aid Certificate course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution;
- Proficiency in computer applications; and
- Meets the requirements of chapter six (6) of the Constitution.
(c) Key Competencies and skills
- Organizational skills;
- Good communication and reporting skills; and
- Good interpersonal
APPLICATION PROCEDURE
Interested and qualified candidates MUST complete the KMFRI Job Application Form, attach their testimonials, certificates, copy of their National Identification Card (ID) and Curriculum Vitae (CV).
Submit their applications both in HARD and SOFT COPY, and envelopes containing the documents should clearly be marked with the position applied for and sent to the address below not later than Tuesday, 17th May, 2022.
The Director General,
Kenya Marine and Fisheries Research Institute,
P. O. Box 81651 – 80100,
Silos Road, English Point, Mkomani,
Mombasa, KENYA
Email: [email protected]
Note
1. SUCCESSFUL candidates will be expected to fulfill the requirements of Chapter Six of the Constitution by providing originals of the following documents:
- Certificate of Good Conduct from the Directorate of Criminal Investigations
- Clearance/Compliance Certificate from Higher Education Loans Board (HELB)
- Tax Compliance Certificate from Kenya Revenue Authority
- Clearance from Ethics and Anti-Corruption Commission (EACC)
- Clearance from recognized Credit Reference Bureau (CRB)
2. Only SHORTLISTED CANDIDATES will be contacted and shall be required to produce originals of their National Identity Card, academic and professional certificates during the interviews.
3. Any canvassing will lead to AUTOMATIC DISQUALIFICATION.
KMFRI IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY, PERSONS LIVING WITH DISABILITY, WOMEN, YOUTH AND THOSE FROM MARGINALIZED AREAS ARE ENCOURAGED TO APPLY.
